Annual General Meeting & Special General Meeting 2014

BBS SHAREHOLDERS MEETINGS

Shareholders should kindly note that the Annual General Meeting and the Special General Meeting will take place on the same day, Friday 29 August 2014, one after the other, as per notices below:

1. NOTICE OF THE ANNUAL GENERAL MEETING & AGENDA

Notice is hereby given that the Thirty Eighth (38) Annual General Meeting of Members will be held at the Gaborone Sun Conference Centre, Gaborone on Friday 29 August 2014 at 0900 a.m.

Agenda

1. Confirmation of qourum

2. Chairman's welcome remarks

3. To approve Minutes of the Annual General Meeting held on 23 August 2013

4. To receive the Financial Statements, the Directors and Auditors' Reports for the year ended 31st March 2014

5. To approve the Financial Statements

6. To approve the Directors' Remuneration

7. To approve the Auditors' Remuneration

8. To note the re-appointment of the following Directors in terms of Rule 83(i) of the Society, who are elligible for re-election and have put themselves up for re-election:

-Mrs. Mareledi Segotso

-Mr. Frederick Selolwane

-Mr. Gerald Thipe

9. To confirm the appointment of the following Director in terms of Rule 80 of the society:

-Mr. Kelapile Ndobano

10. To appoint KPMG as auditors of the Society for the following year

11. To receive and consider questions and or comments from Shareholders.

Any member may ask for a copy of the 23 August AGM minutes from the Society as per rule 134.

Every member elligible to vote shall be entitled to be represented by a proxy provided that no person shall act as a proxy unless he is entitled in his own right to be present and vote at the meeting at which he acts as proxy. Such proxy should be received by the Society as least 7 (seven) days before the meeting for which such proxy is used.

Every partnership, firm, association of persons or company holding shares in the Society may authorise one its partners or directors or any of its officials to exercise its vote at any general meeting provided that the Society shall have been notified of the name of such duly authorised representative not less than 4 (four) clear business days before the date of any such meeting.

The 2013/14 BBS Annual Report is available at www.bbs.co.bw

 

2. NOTICE OF THE SPECIAL GENERAL MEETING & AGENDA

Notice is hereby given of the Special General Meeting of Botswana Building Society (BBS) to be held at the Gaborone Sun Conference Centre in Gaborone on Friday 29 August 2014 at 11:00 a.m. (immediately after the Annual General Meeting).

Agenda

1. Confirmation of qouram

2. Chairman's Address: BBS Demutualisation Project

3. TO consider and approve the recommendation to undertake preparatory work on the BBS Demutualisation Project.

4. To consider and approve the ratification of the appointment of the advisors for preparatory work on the demutualisation of Botswana Building Society.

Please note that every Member elligible to vote shall be entitled to be represented by a proxy, provided that no person shall act as a proxy unless he is entitled in his own right to be present and vote at the meeting which he acts as a proxy. Such proxy should be received by the Society at least 7 (seven) days before the meeting for which such proxy is to be used.

Further note that every partnership, firm, association of persons or company holding shares in the Society may authorise one of its partners or directors or any of its officials to exercise its vote at aby general meeting provided that the Society shall have been notified of the name of such duly authorised representative not less that 4 (four) clear business days before the date of any such meeting.

By order of the BBS Board

 

Sipho H. Showa

Board Secretary